Business meeting reservation

Business meeting reservation

Dr Jackson is a conference organizer for the Association of Psychological Researchers (APR).

Manager of the Galaxy Hotel.Dr

Dr J. So the conference would be from the second to the sixth of April, with around 320 participants. Have you got the facilities for that number of people on those dates?

M. Yes, these dates we don’t hold any meetings. We have a Farmers' Union Conference finishing on the twenty-eighth of March, and a Lawyers' Conference starting on the tenth of April, so we can fit you in very well. As regards the facilities, perhaps I can give you a brief idea of what we can offer.

Dr J. Yes, please, if you can give me some idea...

M. Basically, we have a multi-purpose conference center with seating for over 450 delegates - that's including the seating in the auditorium. Our main auditorium seats 350 people.

Dr J. So, it could hold all our delegates if we had a full session of the conference?

M. Certainly. But we also have two smaller conference rooms, each with an area of thirty-five square meters, which can be used for lectures if necessary. The smaller conference rooms have a seating capacity of about 55 each.

Dr J. I see...

M. We have sound-proof folding doors between the conference rooms. These can be opened up to form a single large room. So you could have an extra seating capacity of about 110.

Dr J. Good. That could be a useful feature. What about the technical side? How about audiovisual facilities? At our last conference we had problems with the equipment.

M. The auditorium has built-in audiovisual equipment. We've found it performs extremely well.

Dr J. That sounds good. Now, we may have a large group of Students from University coming to hear a famous visiting speaker. Can you link the auditorium with the other rooms?

M. Yes, indeed. We can provide a closed circuit television link-up from the auditorium to the smaller conference, halls.

Dr J. Good. Now, we may have several participants from Japan and China this year. Is there equipment for translation?

M. Yes, there is. Our main auditorium has full simultaneous translation equipment. And you'll find that both the auditorium and the conference rooms have excellent acoustics. That's important when you have a lot of participants listening to a foreign language, isn't it?

Dr J. Indeed it is.

M. There's also an exhibition hall, for display purposes. You may be planning to exhibit books and equipment and it provides you with an area of 30 square metres.

Dr J. Yes, we would like some exhibition space. By the way, have you got any leaflets or brochures on these facilities? I'd like to study all the details.

M. Certainly. I'll give you a leaflet with a complete description of the facilities, and a plan of the actual conference centre. But why don't you come with me and have a look at the complete centre? I think you'll find it quite an impressive building...